teddy bears hugging
February 4, 2016
Customer Service  |  5 min read

Hug Your Haters: 5 Ways to Leverage Complaints to Strengthen Relationships

by Jay Baer

Who needs praise and positive reviews? I'll take a hater any day. 

Every customer complaint gives your business an opportunity, and the rising trend of haters on social media may uncover more opportunities than you'd think.

My company recently partnered with Edison Research to survey more than 2,000 Americans to determine why and how people complain about businesses. First and foremost, we wanted to define the different types of complainers, and we came up with two categories: people who cry out for help and people who want attention.

Asking for help, of course, has been around for years. That group of complainers contacts businesses through the usual channels—phone, email or the company website—and most of them expect a response. In fact, a staggering 90 percent of respondents who complain via telephone anticipate a reply. Luckily, companies have responded well to that need, with 83 percent of those customers receiving a reply, according to our research.

However, when companies fail to respond to the other group—the attention seekers—they're missing a huge business opportunity. While only 41 percent of people who complain on Facebook, Twitter, Yelp, TripAdvisor, and other review sites anticipate a response, when they do receive a response, they're almost twice as likely to recommend the company afterward.

This change of heart is much more significant with cries for attention than it is with cries for help, so why aren't you responding to every complaint on every channel? It's time to hug your haters no matter where they're complaining. Here are five steps your company can take to make every customer service interaction count:

1. Seek out your haters

You shouldn't wait for your less-than-satisfied customers to come to you. Complaints indicate pain points that your business needs to address. The sooner you can uncover them, the faster you'll be able to patch up those parts of your business.

2. Leave no complaint unturned 

You and your employees need to look at every individual complaint as an opportunity to create a deeper brand experience than a single purchase or interaction ever could. When you answer all the complaints in every venue, you'll instill more value in your brand.

3. Craft a "hatrix" to guide your responses 

You need to create a resource that will help your customer service team deal with problems on each platform. That's where the hatrix comes in. This document is meant to explain the best way to deal with complaints based on where and how they were delivered.

4. Adhere to the rule of Reply Only Twice 

It's tempting to get into a back-and-forth, tit-for-tat with customers, especially when you feel like their experience was unusual or that they somehow misinterpreted things. But this is not a Socratic argument, it's customer service. 

NEVER reply more than twice to a customer in public. Answer their question or complaint. And then, if it makes sense to do so, you can offer a follow up. That's it. The best approach is to acknowledge, apologize and offer an offline channel for more extensive conversations. Move Facebook to Messenger. Move Twitter to DM. Move Yelp to a phone call, etc. 

5. Be fast

Among haters who expect a reply when they complain in social media, more than four out of 10 expect that reply within one hour. Yet the average length of time it takes companies to respond in social media is five hours. That gap must be closed. 

And the need for speed isn't just in social media. The average length of time it takes companies to respond to an email actually went UP EIGHT HOURS in the last year, to an average of 44 hours. Nearly two days to get an email reply? That's not good enough. And response time on the phone is just as important. In fact, consumers say speed of resolution is the most important criteria for good telephone customer service. It makes sense: nobody likes smooth jazz enough to stay on hold unnecessarily. 

Of course, haters' needs vary significantly depending on a variety of factors, including complaint channel, age, gender, race, technology usage, etc. But by documenting past problems and developing recommendations for each complaint channel, you'll create consistent messaging that lets your team act fast. The genuine data you use to create your own hatrix will strengthen each interaction.

You may be afraid of complaints, but it's time to change that mindset. People who complain put in the effort to register their opinions, which is much better than the silent frustration and apathy of the unimpressed middle. Complaints are something you can deal with, and when you handle them the right way, your efforts will lead to identifiable results.

Jay Baer is a renowned business strategist, keynote speaker and New York Times bestselling author.

Hug Your Haters: Customer Service In A Digital and Social World - Download Now

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